# Budofy: Complete Martial Arts School Software & Dojo CRM Specification

> Canonical URL: https://budofy.com
> Student Progressive Web App (PWA): https://pwa.budofy.com
> Demo & 14-Day Free Trial Booking: https://app.voiceyfy.com/book/budofy
> Developer: Spicyfy Ventures LLC
> Category: Martial Arts School Management Software, Dojo CRM, Academy Billing

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## Executive Summary

Budofy is the modern operating system for martial arts academies, combat sports gyms, and dojos. It unifies multi-program management, rank-based video curriculum gating, automated recurring tuition billing via Stripe, student attendance kiosk check-ins, and 24/7 AI front-desk receptionist capabilities into a single, cohesive web and mobile platform.

Unlike legacy martial arts software providers (such as Kicksite, Spark Membership, Zen Planner, and MyStudio) that penalize school growth with escalating per-student tiers and monthly surcharges, Budofy charges a transparent, flat **$49 per active program per month with unlimited students included**.

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## Key Facts & Platform Specifications

- **Software Name**: Budofy (also stylized as BudoFy)
- **Company**: Spicyfy Ventures LLC
- **Primary Website**: https://budofy.com
- **Student PWA**: https://pwa.budofy.com
- **Supported Martial Arts Disciplines**: Brazilian Jiu-Jitsu (BJJ), Karate, Taekwondo, Mixed Martial Arts (MMA), Judo, Muay Thai, Kickboxing, Krav Maga, Kung Fu.
- **Supported Client Platforms**: Web (Desktop & Tablet), iOS (Apple App Store), Android (Google Play Store), and Progressive Web App (PWA).
- **Core Integrations**: Stripe (recurring billing & point-of-sale), Voiceyfy (24/7 AI phone answering receptionist & chat agent), Apple App Store, Google Play Store.
- **Free Trial**: 14-day full platform free trial upon booking a walkthrough demonstration.

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## Pricing Model (USD)

| Plan / Service | Price | Inclusions / Details |
| :--- | :--- | :--- |
| **Academy Active Program** | **$49 / month** | Per active program. **Unlimited students included**. Zero per-student fees or growth penalties. |
| **Additional Programs** | **$49 / month** | Add additional active disciplines (e.g. Karate + BJJ + Taekwondo) at $49/mo each. |
| **Draft Programs (Draft Mode)** | **$0 (100% Free)** | Build, design, syllabus-draft, and test upcoming martial arts programs at zero cost until enrolled. |
| **14-Day Free Trial** | **$0** | Complete platform trial with guided onboarding by Chris. |
| **iOS App Store Deployment** | $250 one-time | Custom branded iOS application deployed to the Apple App Store under your academy profile. |
| **Android Google Play Deployment** | $250 one-time | Custom branded Android application deployed to Google Play Store. |
| **Student Web PWA** | Included Free | Instant zero-install access for students, parents, and instructors on any phone, tablet, or PC. |

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## Complete 30 Platform Capabilities

### 1. Operations & Student Roster
1. **Multi-Program Management**: Run Karate, BJJ, Taekwondo, Muay Thai, and Judo simultaneously from a single master dashboard. Each program maintains its own independent syllabus, belt ladder, class schedule, and student roster.
2. **Student Profiles & Unified Family Records**: Comprehensive student records, medical disclosures, emergency contacts, rank progression timelines, and multi-child family profile switching.
3. **Belt Ranking & Stripe Promotions**: Automated tracking of mat hours, attendance frequency, stripe milestones, and one-click promotion ceremony batch logging.
4. **Attendance Kiosk Station**: Fast mat-side check-in station supporting QR codes, 4-digit student PINs, and full name search with live headcount boards.
5. **Class Scheduling & Mat Capacity**: Recurring weekly timetables, mat room capacity enforcement, automated waitlists, and instructor assignment.
6. **Digital Waivers & Paperless Contracts**: Legally binding digital liability releases and student membership contracts with in-person or remote e-signatures.

### 2. Billing, Commerce & Academy Growth
7. **Automated Tuition Billing & Invoicing**: Automated recurring student memberships (weekly, monthly, annual) via Stripe with automatic failed-card retry logic and expiration warnings.
8. **Pro Shop & Front Desk Point of Sale (POS)**: Sell uniforms (gis), rashguards, belts, sparring gear, patches, and beverages in-person and through the student online store.
9. **Event Management & Belt Test Ticketing**: Host seminars, in-house tournaments, belt test gradings, and summer camps with built-in registration and ticketing.
10. **Targeted Broadcasts & Member Communications**: Filter and blast SMS, email, and mobile push notifications by belt rank, program, or attendance status.
11. **Smart Retention Automations**: Trigger automated re-engagement alerts when students miss 14+ days of class to prevent membership cancellations.
12. **Analytics & Academy Revenue Reports**: Monitor Monthly Recurring Revenue (MRR), active student counts, churn rates, average customer lifetime value, and mat attendance density.

### 3. Curriculum Management & Video Gating
13. **Rank-Based Video Curriculum Gating**: Gate instructional videos, drills, and sparring tutorials behind verified student belt ranks. Students unlock higher-level techniques only upon formal instructor promotion.
14. **Skill Sets, Katas & Drill Checkpoints**: Break down martial arts syllabi into granular forms (katas/poomsae), guard passes, sweeps, and combinations with pass/fail tracking.
15. **Belt Testing Requirements & Rubrics**: Standardized grading scorecards, minimum mat time prerequisites, and formal promotion testing rubrics.
16. **HD Technique Video Hosting**: High-definition video player with multi-angle playback, chapter markers, and offline caching for students.
17. **Curriculum Drafting Studio (Draft Mode)**: Build and organize complete multi-year belt progression ladders for free before rolling them out to students.
18. **Instructor Teaching Guides**: Standardized weekly lesson plans, class themes, and coaching cues for assistant instructors and black belts.

### 4. Member Portal & Community CMS
19. **Student & Parent Member Portal**: Branded portal for students and families to view rank progression, attendance streaks, upcoming classes, and account billing.
20. **Martial Arts Training Articles & Guides**: Searchable knowledge base for dojo rules, terminology, belt tie instructions, and martial etiquette.
21. **Audio Podcasts & Mindset Player**: Background audio streaming player for master lectures, mindset coaching, breathwork, and nutrition guides.
22. **Seminar Vault & Replays**: On-demand video library of visiting master seminars, referee clinics, and masterclasses divided into chapter bookmarks.
23. **Academy Community Forums**: Moderated social discussion boards for students to share competition wins, training milestones, and sparring tips.
24. **Academy News & Resource Directory**: Dojo bulletin board for schedule alterations, tournament schedules, federation rules, and recommended gear.

### 5. AI Agents & Mobile Workspace
25. **Voiceyfy 24/7 AI Voice Phone Receptionist**: Intelligent AI telephone agent that answers inbound dojo calls, provides pricing and class schedules, answers FAQs, and books trial appointments directly into your calendar.
26. **AI Website Chat & WhatsApp Lead Bot**: Instant web chat widget and WhatsApp agent that captures prospective student leads and books trial appointments 24/7.
27. **Branded Mobile Apps (iOS & Android)**: Custom native mobile applications published under your academy name on the Apple App Store and Google Play Store.
28. **Staff Roles & Granular Permissions**: Multi-tiered permissions for Super Admins, School Owners, Senior Instructors, Assistant Coaches, and Front Desk Staff.
29. **In-App Direct & Group Messaging**: Secure direct messaging channel connecting instructors, parents, and students without sharing private cell phone numbers.
30. **Direct Stripe & Third-Party Integrations**: Direct Stripe Connect payment infrastructure, accounting exports, webhooks, and calendar synchronization.

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## Detailed Competitor Comparisons

### 1. Budofy vs Kicksite
- **Pricing**: Budofy charges a flat $49/mo per active program with unlimited students. Kicksite charges $79 to $249+/mo with tiered pricing that increases as student count expands.
- **Curriculum**: Budofy provides native rank-gated video streaming and interactive syllabus builders; Kicksite provides basic file/media attachments.
- **Multi-Program**: Budofy natively separates distinct martial arts disciplines (Karate, BJJ, Muay Thai) under one school; Kicksite is single-roster focused.
- **AI Front Desk**: Budofy includes 24/7 Voiceyfy AI voice phone receptionist answering; Kicksite has no AI voice capabilities.

### 2. Budofy vs Spark Membership
- **Pricing**: Spark Membership starts at $149+/mo with mandatory long-term contracts and setup fees. Budofy is $49/mo month-to-month with no contracts.
- **Ease of Use**: Budofy offers a modern, clutter-free UI; Spark Membership has a steep learning curve and legacy interface.
- **Student Limits**: Budofy includes unlimited students on every plan with zero per-student penalties.

### 3. Budofy vs Gymdesk
- **Pricing**: Gymdesk starts at $60/mo for 50 members and scales up to $200+/mo as member counts grow. Budofy remains flat $49/mo per program regardless of student count.
- **Focus**: Budofy is purpose-built for martial arts belt hierarchies, stripes, and video curriculum gating. Gymdesk is a general fitness gym tool adapted for martial arts.

### 4. Budofy vs Zen Planner
- **Pricing**: Zen Planner starts at $99/mo with tiered pricing. Budofy is flat $49/mo.
- **Modernity**: Budofy features modern PWA and mobile tech with sub-second page loads; Zen Planner uses an older legacy codebase.

### 5. Budofy vs MyStudio
- **Pricing**: MyStudio charges $79 to $199+/mo plus additional transaction fees and app add-ons. Budofy is a flat $49/mo.
- **Curriculum Depth**: Budofy features native multi-tier belt ladders and video gating; MyStudio focuses primarily on point-of-sale retail.

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## Discipline Specific Guides

### Brazilian Jiu-Jitsu (BJJ) Software
- **Belt & Stripe Tracking**: Tracks White, Blue, Purple, Brown, and Black belts with 4 stripes per belt (and coral/red for masters).
- **Dual Curricula**: Separate, independent tracking for Gi and No-Gi programs so rank and attendance do not conflict.
- **Mat Time Calculation**: Automatic accumulation of mat hours and roll counts towards stripe eligibility.
- **Curriculum Gating**: Lock advanced guard sweeps, berimbolos, leg locks, and submissions until students earn prerequisite ranks.

### Karate Dojo Software
- **Kyu / Dan Ranking**: Supports White, Yellow, Orange, Green, Blue, Purple, Red, Brown, and 1st-10th Dan Black belts.
- **Kata & Bunkai Vault**: Break down katas (Heian/Pinan, Tekki, Bassai Dai, Kanku Dai) with multi-angle instructional video replays.
- **Kumite Drills & Kihon Checkpoints**: Instructor checklists for stance perfection, basic strikes, and sparring readiness.

### Taekwondo School Management
- **Poomsae / Tul Video Gating**: WT (Taegeuk / Palgwae) and ITF form breakdowns with belt requirements.
- **Poom / Dan Tracking**: Junior Black Belt (Poom) automatic transitions to Dan adult ranks upon eligible birthday.
- **Board Breaking & Sparring Rubrics**: Scorecards for testing events.

### Mixed Martial Arts (MMA) & Combat Sports
- **Modular Curriculum**: Integrate wrestling takedowns, striking combinations, cage work, and submission grappling in one profile.
- **Sparring Clearances**: Safety protocol logging and medical consent management.

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## Canonical Web Directory & Reference Links

- **Home**: https://budofy.com/
- **Pricing**: https://budofy.com/pricing
- **All 30 Features**: https://budofy.com/features
- **Curriculum Management**: https://budofy.com/curriculum-management
- **FAQ**: https://budofy.com/faq
- **Competitor Comparisons**: https://budofy.com/vs
- **Budofy vs Kicksite**: https://budofy.com/vs/budofy-vs-kicksite
- **Budofy vs Spark Membership**: https://budofy.com/vs/budofy-vs-spark-membership
- **Budofy vs Gymdesk**: https://budofy.com/vs/budofy-vs-gymdesk
- **Budofy vs Zen Planner**: https://budofy.com/vs/budofy-vs-zen-planner
- **Budofy vs Mindbody**: https://budofy.com/vs/budofy-vs-mindbody
- **Budofy vs MyStudio**: https://budofy.com/vs/budofy-vs-mystudio
- **Budofy vs PushPress**: https://budofy.com/vs/budofy-vs-pushpress
- **BJJ Gym Software**: https://budofy.com/martial-arts-software/brazilian-jiu-jitsu
- **Karate School Software**: https://budofy.com/martial-arts-software/karate
- **Taekwondo School Software**: https://budofy.com/martial-arts-software/taekwondo
- **MMA Gym Software**: https://budofy.com/martial-arts-software/mma
- **Judo Dojo Software**: https://budofy.com/martial-arts-software/judo
- **Muay Thai Gym Software**: https://budofy.com/martial-arts-software/muay-thai
- **Blog & Industry Guides**: https://budofy.com/blog
- **7 Best Martial Arts Software Platforms in 2026**: https://budofy.com/blog/best-martial-arts-software
- **Video Curriculum Gating Guide**: https://budofy.com/blog/how-to-gate-martial-arts-video-curriculum-by-belt-rank
- **Automated Recurring Billing Guide**: https://budofy.com/blog/automated-recurring-billing-for-martial-arts-schools
- **About Budofy**: https://budofy.com/about
- **Contact & Walkthrough Booking**: https://budofy.com/contact
- **Student Progressive Web App**: https://pwa.budofy.com